Typically, a group admin would create a new group whenever there is a new project, a new team, a new role, or any other unifying development that needs to engage a defined set of users. Creating a new group is effortless, and adding site users into the group is nearly so.

The main group page provides access to all of the content of the group — FAQs, Forums, Pages, Documents, Events/Calendars, Member Rosters, Messages, and potentially other custom tools.

On the main group page is also a collation of new content over a user-selectable interval. The default is one week, but a group member can easily select one day to one year and see in a glance everything that has happened in the group during that time. Each item in these lists provides a direct link to that item so that users can quickly drill down into whatever it is that was done.


Every group can have multiple subgroups, which are useful for specialized tasks of select member subsets within a group. For example, a “Board” group might have subgroups for various committees — like “Finance” and “Rules” for instance. Each subgroup functions identically to a group with all of the various platform tools, but access is restricted to that subset of group members who belong to the subgroup.

The combination of Groups and Subgroups provides an expressive but simple way to organize people into whatever tasks they need to accomplish. The tools keep all activities cleanly separated yet make it easy to stay current and informed.


Active groups working on documents can view real-time statistics about their collaborative efforts. Because every user action at the site has a time-stamped record, the site can analyze and display how users interact. Each new document upload, download, revision, and comment is automatically analyzed and displayed on user demand.

Various user-selectable analyses are available. One is a table listing the most active collaborators and documents they’re working on.

Another useful report graphs the spectrum of the number of versions of each document under development by the group.

Created: September 15, 2009 19:46
Last updated: March 08, 2010 18:23


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